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GoSeedly Volunteers Church CRM Kit / INSTALLATION

A clear path
to your workspace.

Bring the kit into your compatible Seedly installation, preserve existing work, and choose the starter content that fits your team.

01

Start with your Seedly project.

Use your separately obtained Seedly CRM 5.8.4 installation with extension API 1, a configured backend, and working authentication. Keep a private source checkpoint, including existing customizations. Use Node.js 20 or newer.

02

Run guided setup.

Extract the kit outside the Seedly source folder. From the kit directory, run node setup.mjs. The check identifies supported integration files, changed files, and destination conflicts before installation.

03

Build and connect.

Deploy the included required helper from your authoritative backend source before connected edits. Follow QUICKSTART.md with your project’s existing package manager. Build the web app, sign in, and open your existing /location/YOUR_LOCATION_ID address. Verify access, navigation, and your important CRM flows.

Install the interface.
Choose the starting content.

Frontend installation and optional account content are separate. The included original backend helpers are required for connected household creation and edits, volunteer rows, the church lists, the training record, linked contacts and setup. They preserve native account permissions, unrelated custom fields and row history, keep households, people, seats, positions and money apart, refuse background check results, report numbers, offences and court words (in names too), credit and driving records, children's ages and names lists, allergy and custody notes, health details, access codes, logins, card and bank numbers and Social Security numbers as a guard against accidental entry rather than a guarantee, refuse dates still ahead for things that already happened, and check revisions before saving. A paged household query reads the household pipeline past Seedly's 1,000-opportunity board read, and the card inbox, prayer topics and consent counts read within a set budget per read and say when they stopped short. To update from an earlier release, remove the earlier source and install this one in your working tree with no deploy or build in between, then deploy the backend, then build and deploy the web app; an earlier page that is still open keeps working against the newer helpers in between, and QUICKSTART.md says what to do if removal refuses. Pipelines, drafts, forms and documents are optional. Follow QUICKSTART.md and STARTER_CONTENT.md for the exact integration. The frontend installer does not deploy your backend.

Pick your starting structure.

Starter setup offers Guest follow-up, Serving teams, Group leaders, Care requests, Volunteer onboarding. Select individual pipelines and drafts, or use a suitable existing pipeline with the exact stage needed by the chosen draft.

Adapt each workflow.

All 16 workflows remain inactive drafts. Review their native triggers, internal tasks, notes, timing, and assignments before publishing in Seedly. Timed waits do not check whether a task is complete or the stage has changed. The message drafts’ text and email steps ship switched off and send only after your office turns them on.

Explore sample mode.

Explore Ninebark Community Church, a fictional church of 26 households with 42 adults and 13 children recorded as a first name and an age band: 25 volunteers with their steps, three background checks expired or expiring within 60 days, one adult serving on the kids team with no completed check recorded, two student helpers, two training sessions, two policy editions, nine households with an alert, first-time guests, groups, a two-service roster, events, care requests, 41 recorded gifts and usher headcounts. Sample edits stay in memory and reset on navigation or reload. Add ?example=1 to the home or custom-view URL. Leave sample mode to return to your real account.

MORE OF THE WORKING DAY

From the first inquiry
to the final handoff.

Editable native forms and document templates give your team a practical starting point.

01 / INTAKE & FOLLOW-UP

Three ready-to-edit forms.

  • Plan your visit
  • Connection card
  • Prayer request
  • Serving team interest
  • Event sign-up
  • Volunteer application

Choose forms individually in Setup & resources, then customize and publish them in the native form builder.

02 / WORKING DOCUMENTS

Three reusable templates.

  • Membership covenant
  • Volunteer policy
  • Child and student ministry policy acknowledgment
  • Volunteer interview guide
  • Training sign-in sheet

Open each template in Documents and complete it for the actual job or visit.

03 / THE NEXT STEP

Checklists alongside the work.

Record progress and notes in the kit’s operating views. Keep earlier rows by archiving them, and retain the context for the next person.

Forms collect information for staff review. They do not automatically change the kit’s custom records. Repeating setup preserves existing resource edits.

INSTALLING WITH AN AI AGENT?

Give it the context.
Keep your custom work.

Existing records and unrelated custom source do not require starting over. Modified integration files need a deliberate merge.

Start with the copy-and-paste prompt in INSTALL_WITH_AI.md.
Read AGENT_INSTALL.md for routes, permissions, provider wiring, backend contracts, and compatibility requirements.
Run node setup.mjs check "/path/to/seedly" before modifying files.
Preserve existing extensions, providers, account controls, custom pages, and unrelated data.
Use a reviewed merge for changed integration files; never replace them with clean copies or bypass the installer’s fingerprints.
Deploy the required write helper from the authoritative backend source before connected edits; preserve existing functions and authorization.
Build and verify account access, original CRM modules, new screens, saving, and reload behavior before publishing.

Make the workspace
feel like your team.

Edit apps/web/components/devlaunch-church-volunteers/config.ts to set business name, descriptor, default pipeline name and message mode, then rebuild. The design applies to the entire web installation. Use separate web installations to evaluate different full-interface kits, rather than stacking their installers.

Starter removal, updates, and rollback

Review unused starter additions for removal in Starter setup before removing the frontend. Server checks preserve edited or published workflows and pipelines with jobs or references. The process targets recorded kit additions rather than sweeping account records.

Preserve your local configuration and source edits. Preview frontend removal with node setup.mjs remove "/path/to/seedly" --dry-run. The automatic uninstaller uses a private restoration receipt and refuses to overwrite later edits. Keep that receipt private and out of public hosting or source exports. Removing frontend files does not remove account data or undeploy backend functions.

For an update, follow the documented removal/install process and reapply your preserved changes. A manually merged installation needs its own private change ledger and reviewed source rollback.

What the workspace records

One contact-linked household record holds the household's status, the guest path, an office note, its adults linked to Seedly contacts, its children as a first name and an age band only, the groups and serving teams it joined, recorded attendance, event sign-ups, gifts as recorded by fund, care requests as category labels, a checklist, each adult's volunteer row (application, interview, background check status with its requested, completed and expiry dates and the provider's name, training and renewal, policy signed and its edition, shadow shift and placement) and any student helpers by first name, age band, team and parent contact. The church's services, funds, teams (each marked if it serves with minors), groups, events, roster and usher headcounts live in the account's own church lists, and training sessions and policy editions in their own record. The shared church lists fit one to three weekly services; a church with four or more should keep its roster and headcounts elsewhere for now.

Trellis records what the office recorded. A background check is only a status and dates: Trellis never runs or orders one, has no connection to any screening company, keeps no result, report or case number, offence, credit or driving record, Social Security or license number, address or date of birth, and refuses them in every note. Completed means your provider's check finished on that date; placing someone on a team is your church's own decision, and Trellis never says anyone is cleared, safe or compliant. Saving a household keeps the church tags on its linked contacts and moves the guest follow-up opportunity forward a stage, never back; volunteer steps write nothing else. Trellis reads every open household of the pipeline page by page, so none drops off past the 1,000 opportunities Seedly's board shows, and every date is read in your church's own time zone. Counts and totals read every household while the search narrows only the lists, red marks only the named alerts, and each view says when it is still reading instead of showing an empty list. The Volunteer onboarding board is optional and never synced: its Interview scheduling, Check requested follow-up and Placement welcome drafts run only when someone in your office moves an opportunity into that stage in Seedly. The three message drafts hold real texts and emails with every send step switched off, every text behind a check that the contact agreed to texts and every email behind one that they did not opt out, every text ending with the opt-out line, each draft added with a 10:00 to 19:30 church-time send window, and a paused check ending the run rather than sending; you add them only after ticking that you record consent, you can add them before your A2P campaign is approved, and nothing sends until your office reads each step and turns it on. Trellis has no child check-in and refuses children's exact ages, birthdays, names lists (also after youth words, as in “Youth: Leo, Ava, Sam”), allergy and custody notes. Care requests are category labels and health details are refused. Giving is only what the office typed in: Trellis never processes, imports or receipts gifts and makes no tax claim. Access codes, Wi-Fi and portal logins, card, bank and routing numbers are refused in recorded text, while church text such as John 3:16, Room 204 and Background check requested is kept. That is a guard against accidental entry, not a guarantee, and the shapes it cannot tell from ordinary text are listed in the README. The public form drafts hold only names, email, phone and fixed choices, every name answer refuses check results and offences, and the Volunteer application has no identity field. Install one church kit per Seedly installation. A matching Seedly church website template is available separately.

The kit’s original operational screens share the frame with full CRM modules from your own Seedly source. Existing account permissions, feature gates, and configured providers still determine access to those modules.