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VideoFlow RoomsVersion 2.2.0

Recorded workshops, useful replays and clearer follow-ups

Offer regular workshop times, show a relevant next step, and use viewing results to prepare better follow-ups.

VideoFlow Rooms 2.2 lets you turn a completed recording into a repeatable workshop. Visitors choose a session, receive a private viewing link and return to a chaptered replay. Your team can review viewing results and prepare a message for the people who attended, left early or missed the session.

  • Clearly labeled scheduled recordings that run without opening the producer studio for each session.
  • Daily or weekly session choices with time-zone-aware scheduling.
  • Timed booking links, offers and downloads.
  • Branded replays with chapters and saved viewing progress.
  • Session results for registrations, viewing and resource clicks.
  • Reviewed follow-up drafts and personalized CSV exports.
The fictional Cedar Coffee recording plays beside its timed booking resource. This is actual product UI with example footage and data.

Give a useful workshop another run

Choose a completed video recording and keep a separate private copy for your webinar. Write a title and description, set the replay window and publish its registration page.

Booked sessions keep the recording and settings they registered for. You can prepare a newer version for future sessions without switching an existing registration to a different presentation.

The editor prepares a recorded workshop for the fictional Cedar Coffee client. All names and content are example data.

Offer regular times people can choose

Run one session, repeat it daily or choose particular weekdays. Set the local time and time zone, then review the generated session dates.

Recurring schedules keep offering upcoming dates. Daylight-saving changes keep the chosen local hour; a time that does not exist is skipped, and a repeated hour uses its first occurrence.

An example Tuesday and Thursday schedule uses the agency’s chosen local time zone. Fictional workspace.

Let a guest register without another account

Guests choose an available session and receive their private viewing link immediately. Before the session starts, it shows a countdown. When the scheduled recording begins, Play joins at the current point.

The presentation is clearly labeled as a recording. A presenter may not be online. This registration form does not send email, so guests should save the link shown after registration.

The guest registration page offers real generated session choices for a fictional workshop. Example data.

Show the next step when it fits the topic

Add a resource with the point when it should appear and disappear. A booking page, useful download or offer can sit beside the recording while that topic is being discussed.

The session report records interest in those links. A click shows that someone opened a resource; it does not claim that they completed a booking or purchase.

Make the replay useful to return to

After the scheduled session, the same private link opens an on-demand replay. Viewers can jump between chapters, pause and return to their saved position.

New visitors can also register for an available replay. You choose how long it stays available, from one to 90 days.

The same fictional workshop is available as a replay with chapters and saved viewing progress. Example recording and data.

Prepare a more relevant follow-up

After the session ends, choose people who attended at least half, left early or did not attend. Edit the subject and message, then review the exact opted-in recipient list.

Save a draft and export personalized messages as CSV for your email tool. These controls prepare messages; they do not send or schedule email. Registration addresses are unverified.

A viewer can withdraw follow-up permission from their private page. Draft exports refresh consent before downloading.

A draft for the fictional Morgan Lee shows the exact message and opted-in audience before export. No email was sent.

See what happened in each session

Review registrations, scheduled viewing, replay viewers and registrations that clicked a resource together. Export the session results when you need a closer look.

Viewing totals are estimates from foreground video playback. Pauses, disconnected gaps and skipped playback do not create extra viewing credit. No-shows remain pending until the session ends, and people who register for a replay are shown separately.

Session results come from the actual fictional walkthrough, including attendance, early exits and replay activity. These example figures are not customer results.

Try it in your own workspace.

  1. Download the complete VideoFlow Rooms 2.2 update and follow the included upgrade guide, preserving your installation's settings and records.
  2. Enable Webinars & replays in your configured installation, then open it with an owner or admin account.
  3. Copy a completed recording, create the webinar, choose its sessions and add any timed resources or replay chapters.
  4. Publish the registration page, try the full guest journey and save the private viewing link.
  5. After the session, review its results and prepare a follow-up draft. Check the copy and audience before exporting it.
Get the updateOpen the setup guide